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Vehicle Fleet Inspection

Our vehicle inspections replace slow, unreliable paper checklists with a digital workflow. You can detect issues early, reduce repair costs, and keep vehicles safe on the road.

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Why use vehicle inspections

Prevent costly repairs

Minor defects become major expenses when they go unnoticed. Digital inspections ensure problems are reported immediately, helping your team repair vehicles before they fail.

Save time with digital forms

No more stacks of paper or missing reports. Customisable digital inspection plans make it quick for drivers to complete checks and even quicker for managers to review results.

Reduce operational risks

Scheduled inspections help avoid missed checks, unsafe vehicles on the road, and surprise breakdowns. Every inspection creates a digital trail for audits and safety procedures.

Streamline communication between drivers and managers

Drivers add photos, notes, and signatures directly in the app. Managers see all reported defects in one place, track service progress, and mark repairs as completed.

Leading companies choose Mapon fleet management software

AGA

Baltic Agro

Bertschi

Cēsu Alus

Circle K

Dayton

DB Schenker

DeltaLV

JYSK

Latvijas Pasts

Ole Larsen

Otaņķu Dzirnavnieks

Reaton

Sanitex

Urbaser

Vikingbus

How we make a difference

“The Mapon platform is a key element in guiding our operations. Its user interface is simple and scalable, and the service is, above all, client-oriented.”

Mailia

“For me, the most important thing is that I can get a clear and simple overview of the fleet situation from one system at a glance. This is even more important when you have a large fleet and a lot of employees.”

Ajomestarit

“It’s a very intuitive and user-friendly platform with a very complete and robust alerts module. It greatly facilitates the work of monitoring possible risks, such as departures from the country, access to boarding areas, etc.”

Rentaltech

“With Mapon, we’ve been able to have simultaneous real-time monitoring on over 4000 devices, and this is something that’s not available to most of its competitors.”

Rentaltech

How vehicle inspections work

Build inspection plans that fit your fleet

Create inspection plans using templates or the drag-and-drop builder. Add specific items for different vehicle types and set inspection frequency.

Drivers complete inspections in the Mapon Driver app

Inspections are simple yes/no checkpoints with optional photos, comments, and instructions. Once submitted via the Mapon Driver app, results appear instantly on the platform.

Manage reported damages in one place

Every damage has a clear status update: Open, Ongoing, Awaiting Approval, or Repaired. Add repair costs and documentation to keep everything in one place.

Schedule repairs and track maintenance workflows

Assign service dates for each defect, view historical damage, and keep a full record of everything done to each vehicle.

Transparency that protects drivers

Digital inspections take pressure off drivers, as they clearly show when an issue was first spotted.

A quick pre-trip report creates a time-stamped record, removes doubts about responsibility, and alerts the office instantly. It also proves the driver reported the issue early, avoiding unfair responsibility.

Managers can then decide whether the vehicle should continue or go to service, preventing small defects from becoming big, costly problems.

Vehicle inspection: key features

Clean inspection dashboard

See all upcoming, completed, and overdue inspections. Filter by vehicle, status, or damage severity.

Historical damage tracking

Every reported damage stays logged with photos, history, and associated repair costs, helping you understand long‑term wear and fleet health.

Custom notifications

Set alerts for upcoming inspections or reported defects. Notify specific people for specific plans.

Repair cost tracking

Link repair costs to each defect and maintain structured financial records for accounting and planning purposes.

Get a demo now

Fill out the form and receive an offer. Interested, but not sure how to start? We make it easy – read our 5 step explainer in 5 minutes and feel confident about contacting Mapon!

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How large is your fleet? (Number of vehicles)

1-9 10-99 100+

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Combine vehicle inspections with other fleet management solutions

Extend safety beyond the ignition – integrate vehicle inspections with Mapon’s full fleet management ecosystem.

Maintenance monitoring

Use fleet maintenance tools to track mileage, service reminders, upcoming expiries, and repair records, all in one place.

Fuel control

Detect sudden fuel drops, protect against theft, and monitor consumption patterns, all thanks to Mapon fuel control solution.

Driving behaviour monitoring

Encourage safer, smoother driving with our driving behaviour monitoring to reduce wear, fuel waste, and accident risks.

We are here to help you!

We will be happy to assist you and tell you more about our product and solutions.

+371 67271803

Monday to Friday 9.00 - 17.00

[email protected]

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Frequently Asked Questions

What are digital vehicle inspections?

Can I create different inspection plans for different vehicles?

How do drivers submit inspections?

What happens when damage is reported?

Can I track repair costs?

Can we set inspection reminders?

Is this part of the Mapon platform?